Your current mailing address. Some providers use this as a secondary identifier to confirm the correct patient record, and to mail copies of records to you if requested.
A specific description of what health information may be disclosed. Under HIPAA, a valid authorization must contain a description of the information to be used or disclosed that identifies the information in a specific and meaningful manner. You may specify a condition, procedure, or event rather than all records.
The type of records to be released — for example, lab results, imaging, visit notes, discharge summaries, or a complete medical record. Being specific limits unintended disclosure of sensitive information.
The start and end dates of the records you are authorizing for disclosure — for example, from January 1, 2022 to the date you sign this form. Limiting the date range protects older records that may not be relevant.
The name of the healthcare provider, hospital, clinic, or other entity that currently holds your records and is being authorized to release them. Under HIPAA, this must identify the person(s) or class of persons authorized to make the disclosure.
The name and address (or fax number) of the individual or organization that will receive your records. Under HIPAA, this must identify the person(s) or class of persons to whom the covered entity may make the disclosure. Be as specific as possible.
The reason the information is being shared — for example, 'continuity of care with a new specialist', 'insurance claim processing', 'legal proceedings', or 'personal use'. Under HIPAA, a valid authorization must describe each purpose of the requested use or disclosure.
The specific date on which this authorization stops being valid. Under HIPAA, a valid authorization must include an expiration date or expiration event. Choose a date that gives enough time to complete the records transfer without leaving it open indefinitely.
If a specific expiration date is not appropriate, you may describe an event that ends the authorization — for example, 'upon completion of treatment' or 'one year from the date of signing'. Either an expiration date or an expiration event is required.
Signature of Individual or Authorized Representative
本人または授権された代理人の署名
Your handwritten or electronic signature confirming you voluntarily authorize this disclosure. Under HIPAA, a valid authorization must be signed by the individual or their authorized representative. You have the right to revoke this authorization at any time in writing.
Authority to Sign (If Signing on Behalf of Patient)
署名権限(患者の代理として署名する場合)
If you are not the patient — for example, you are a parent signing for a minor child, or a legal guardian or healthcare proxy — state your name, your relationship to the patient, and the legal basis for your authority to sign. Leave blank if you are the patient.