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AMDA-IMIC

Japanese-Language Resources

Administrative forms and health system guidance in Japanese, archived from AMDA-IMIC. Reference resource for foreign residents, their supporters, and healthcare providers working with non-Japanese-speaking patients.

The Japanese-language section of this archive serves two main audiences: foreign residents who are comfortable reading Japanese but need reference documentation in that language, and Japanese-speaking supporters — family members, employers, welfare workers, and healthcare providers — who assist non-Japanese speakers in navigating health and administrative systems.

AMDA-IMIC's operation centred on multilingual telephone consultation, with volunteers providing language-bridging support for foreign residents at medical appointments and in administrative processes. The written materials in this archive — forms, reference sheets, and health guidance — were the complement to that telephone service.

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Using the Japanese-Language Forms

The 12 form categories in this archive cover the most commonly required administrative documents for foreign residents in Japan's healthcare and occupational health systems. Each form is documented in Japanese alongside translations in eight other languages: English, Chinese, Korean, Portuguese, Spanish, Filipino, Thai, and Vietnamese.

Healthcare providers and social workers assisting foreign patients may find the bilingual form documentation useful for explaining what each field requires and what the overall purpose of the form is. The form pages show the Japanese original alongside the patient's preferred language, reducing the need for ad hoc interpretation of field names and instructions.

Employers of foreign workers face obligations under Japan's Industrial Safety and Health Act and related legislation to ensure workers complete mandatory health checks, stress assessments, and, where applicable, specific occupational health examinations. The forms documented here include the stress check questionnaire (sutoresu chekku hyouka hyo), the health examination result form (kenkou shindan kekka hyo), and the worker's accident compensation application (rousai hoken), among others.

Municipal social workers and immigration support organisations can use the forms library and the prefecture directory to direct foreign residents to the appropriate consultation desk in their area. The directory identifies multilingual support capacity in all 47 prefectures, based on the information available as of the centre's closure in 2024.

Forms in Japanese

All 12 form types documented by AMDA-IMIC are available in Japanese (日本語):

Multilingual support by prefecture

The prefecture directory lists multilingual health consultation desks, public health centres, and welfare support contacts for all 47 prefectures. Each prefecture page identifies which languages are available at the prefectural consultation desk and provides contact information. Major urban prefectures — Tokyo, Osaka, Kanagawa, Aichi, Saitama, Chiba — typically offer consultation in multiple languages; rural prefectures often have at least English and Chinese support at the prefectural level even where municipal resources are limited.

For healthcare providers receiving foreign patients in outpatient settings, AMDA's NGO network (en.amda.or.jp) formerly provided a telephone consultation service staffed by multilingual volunteers who could assist with in-appointment interpretation. The materials in this archive are the written complement to that service.